Accounts Manager Pro
Record. Reconcile. Report. Preserve your history.
A connected financial-management workspace for charities and community organisations — covering income, expenses, invoices, receipts, reconciliation, reporting and historical CSV migration.
Comprehensive Charity Accounts Management
Accounts Manager Pro brings essential financial record-keeping tasks into a structured environment, with access and responsibilities coordinated through InstaConsole Core.
Financial Overview
Access the Accounts workspace and navigate the organisation’s financial activities from a central management area.
Record Income
Enter incoming funds with relevant dates, categories, sources, references and other supported transaction details.
Record Expenses
Capture outgoing payments and maintain organised records of expenditure for charity operations and activities.
Transaction History
Review income and expenditure in a transaction ledger, filter by date and download transaction information as CSV.
Invoices & Due
Keep invoice information and upcoming or outstanding payment obligations visible in a dedicated workspace.
Receipts
Work with receipt records and relevant supporting financial documentation through the dedicated Receipts section.
Financial Reports
Access reporting functions to support reviews of financial activity and better-informed management decisions.
Shared Reconciliation
Coordinate financial reconciliation work within the Accounts workspace and its shared management processes.
Bank Reconciliation
Use the dedicated bank reconciliation area to support checking and matching bank-related accounting records.
Accounts Settings
Access accounting configuration options in a dedicated settings area, subject to authorised user permissions.
CSV Export
Export supported accounting records for offline review, continuity and other legitimate organisational uses.
Historical CSV Import
Move historical transactions from spreadsheets or other systems using field mapping, validation and manageable import batches.
Bring Your Financial History With You
Changing accounting tools should not mean abandoning years of records. The CSV Migration / Import workspace is designed to help charities transfer their historical ledger data into InstaConsole while preserving the original transaction dates.
The interface supports batches of up to 10,000 data rows. Import one year at a time, multiple years in separate files, or smaller batches.
Designed for Real-World Historical Records
Standard Ledger Fields
Map information such as transaction date, due date, settlement date, income, expenses, gross and net amounts, VAT, fund or cause, category, campaign, description, payer or payee, payment method, bank or cash account, and references.
The protected core accounting fields remain the source of financial calculations.
Custom Fields Without Losing Context
Where a charity’s existing ledger contains additional information, create custom fields with a name, data type and purpose. This helps preserve useful legacy details without replacing core accounting fields.
For example, an organisation may retain a legacy account code or a historical subscription reference.
Review, Correct & Re-import
Potential duplicates and rows needing correction can be kept outside the ledger, downloaded separately, corrected and uploaded again. This allows the migration to proceed without treating every source row as valid.
Independent Migration Batches
Completed uploads are tracked as identifiable batches. The migration interface describes the ability to delete and re-import a batch without disturbing other imported batches. The original source CSV is not changed.
Detailed Records That Support Accountability
The transactions interface includes financial and organisational details such as fund, category, source, description, payer, payment method, income, expense, VAT, net amount, reference, grant, document and status. Together, these fields support clearer record-keeping and review.
Connected Staff Responsibilities
InstaConsole Core manages access and accountability while Accounts Manager retains financial records. Authorised team members work within assigned responsibilities, supporting structured handovers and continuity when duties change.
Advisory AI Assistance
Ask InstaConsole AI can help authorised users understand workflows, responsibilities and next steps. AI remains read-only and permission-aware; it does not independently change financial records or approve transactions.
Built for Charities and Community Organisations
Whether your charity is recording current income and expenditure, preparing for financial review, managing due invoices or moving historical data from spreadsheets, Accounts Manager Pro provides a connected place to organise accounting work.
It works with InstaConsole Universal Core and is designed to support financial record continuity, defined responsibilities and organisational accountability.
Bring Your Charity’s Accounts Together
Manage today’s financial records while keeping yesterday’s history accessible.
View Accounts Manager Pro in StorePricing and purchase options are displayed on the WooCommerce product page. Feature availability is subject to the installed version, permissions and active Pro licence.